The problem with local cons is, because I don't stay at the hotel, I don't tend to remember to take the time in the morning before the con is open to write-up the day before. But I'll do my best to try to remember the entire weekend. (EDITED TO ADD: My memory is decent enough and this is getting long enough that I think I will break this up and report on it over the next couple of days.)
FRIDAY, October 3, 2025
What I remember most about Friday was how nervous I was. I really wanted Gaylaxicon to be a success and, of course, so many things can go wrong at a convention including, but in no way limited to, people just not showing up. I knew we had a pretty decent pre-reg, but would it be enough to make the con seem lively or would it be "empty hall syndrome"? As I noted, I did managed to break into the mundane press to let people know about the con, but who know if that works? I wish, in a way, that we either had a post con evaluation form with a question like "how did you hear about Gaylaxicon?" on it, but then we'd still be gathering and collecting all that information and I am feeling just as happy to be done for awhile.
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naomikritzer and I went back and forth a bunch of times via text and email about when we were headed out and whether or not Eleanor A. needed a ride... (turned out no) and eventually, unable to hold out anymore, I left for the hotel sometime right after lunch. The first panels were at 1:00 pm. One o'clock was possibly too early for programming on a workday, but my thinking had been that the people who took Friday would be happy to have something to do as early as possible. I showed up and discovered that despite my fears, things were already sort of hopping. Of course, I might have mistaken all the high energy for the fact that Adam Stemple was in the hallway chatting with a bunch of the other panelists/attending professionals who'd arrived. Adam is generally a major source of high energy. But, that worked? One thing I will say is that, throughout the weekend, even when people were scattered there was a lot of energy in the place.
I am trying to remember what I did. The program book reminds me that I either went to "Gay YA and Children's Books: Why Representation Matters (or it Doesn't)" or "Tarot in Media," or "GMing in the Age of AI," but I only remember seeing part of the first and peeking in at all three just to make sure everyone seemed happy and had at least a little bit of an audience.
KD Edwards who was on the "Tarot in Media" panel was a consumate GoH. We had many GoHs? Like, six of them, and all of them were great, but he went beyond in terms of getting the word out to his fans. His books are the kinds that inspire a strong following and he worked his butt off and made sure that as many of his loyalest fans made it to the con. I saw him both Saturday and Sunday morning conducting a clearly organized (but not by us!) breakfast gathering. I asked him about it when we passed in the hall because I wondered if these were all local people or...? He said no, there were a whole bunch of his fans who flew out special to be here. This made me suddenly really happy that we'd made space for some of his more specialized panels. He did a special panel where he and two of his colleagues--one an ancient Rome scholar (and professor, I think,) and the other a good writing friend (neither of them local!)--did a kind of "live" world-building session for the audience. I will admit that I was a little suspect that it would be a draw? But, it turned out both of the panelists he recruited to attend also did other panels for us and, as I said, he clearly brought the fans to the yard, as it were.
Impressive.
This is the sort of thing that makes me reconsider things like a newsletter, you know? I suspect that KD has one and that's how he activated the phone tree, as it were.
But, back to Friday. I had a panel at 2:30 pm "Cyberpunk and Bodily Autonomy," with my friend Lee Brontide. It was just the two of us and we were in the smallest (and, as it turned out, most out of the way) programming room. This did not deter our audience, however. The room was by no means full, but they definitely outnumbered the panelists! I should have counted, but I feel like we had more than five? I just remember thinking that it was pretty good for this early in the convention. Because it was just me and Lee, I told the audience that there wouldn't really be a moderator since I hoped it would be more of a conversation, but, then I ended up basically moderating (or at least facilitating,) anyway. Lee is super fascinating, really knowledgable and I highly recommend (if you're interested in bits and bobs of research, etc.) doing what I just did and subscribing to their newsletter:
https://buttondown.com/LeeBrontide
Newsletters again. I am telling you, I am seriously reconsidering my allergy to this sort of thing.
It sounded like the other two panels went well? I had really wanted to see the one that Nghi Vo was on about the things writers end up leaving out of their writing, but, obviously, I had to attend my own panel!
After this, I sort of wandered aimlessly trying to suss out what our attendance looked like. At this point, I think we were hovering around 180 and this sort of depressed me (even though it's actually quite a good number for a small con!) and so I ended up following some folks up to the con suite. I dragged along my friend
tallgeese and we had a rousing discussion with one of the other GoHs, Emma Torsz (rhymes with dirge), Kelly Barnhill, Adam Stemple,
naomikritzer , and three or four people whose names I am spacing on. It was a conversation that ranged through publishing woes, religious upbringing, and life, the universe, and everything. My favorite kind of con conversation, actually. I got in a little trouble because Emma suggested that she was really uncertain she wanted to attend opening ceremonies and I told her that she could, in fact, skip them if she wanted. We aren't the boss of her. But, then she got nabbed by Anton and--I mean, I probably should not have suggested she could go because the opening ceremonies are the chance for con goers to be introduced to the GoHs. But, I stood out in the hallway and sort of fumed about it because my feeling is that, while we do compensate our GoHs to attend, it's not a contract written in blood. If someone is tired and people'd out they should get to make adult choices, even if those choices aren't necessarily the right ones for the con. But apparently a compromise had been struck and so Emma skipped out as soon as her introduction was over. So, that's fine. I just feel badly because Minnesotans (and, particularly women) have been socialized to be terrible at boundary setting/self-care and so when asked, "Are you sure it's okay?" The answer is often, "It's fine," even when it's not.
Anyway, I could go on about that more, but in many ways I recognize that I was wrong to have given Emma a promise of an out. The next thing that was up was the banquet. I ended up sitting at a table way in the back with a bunch of concom folks that I love, James B. (who I accidentally called by the wrong name, twice! UGH. I hate that!),
tallgeese , our mutual friend and fellow
Star Trek: Adventures player, Erik, and again some other lovely folks whose names are lost to oblivion (which is a bummer as I really rather liked James' friend!) The banquet was hotel food and was fine and... I won the very last raffle prize, so I now have a
Star Wars board game?
Speaking of, I ran off around 7 pm to play a
Star Trek:Adventures game GM'd by one of our other GoHs, Jim Johnson (of Modiphius.) That was fun! I had to duck out before the time was over, however, because I had a 10 pm panel where, at least, I was able to apologize to Emma because she was on that panel with me and Kyell Gold. I just wanted to say sorry not only for getting her hopes up, but also in case I'd gotten her into any kind of trouble. That panel went well, but we probably needed a moderator who wasn't me? Ten is WAAAAY past my bedtime, so the conversation which was supposed to be about "When Magic is Queer-Coded" veered so far off topic that we talked about whether or not we dreamed in conversations and if birds had language. That can be fun to watch? But, you know, I also feel sort of beholden to stick to the subject at hand, which we decidedly did NOT and my sleep deprived brain could not summon the spoons to keep us on track.
So, oops.
Generally, I'm not sure what I was thinking with such late night paneling. I think I was remembering the Minicons of old when there were enough people still up (and we were ALL so much younger) to make those make sense. Again, I will confess? I thought Teh Gayz partied??? The place this misconception was most noticible was the caberet. Like, I thought that room might end up standing room only, but it was barely at half capacity and that was scheduled for Saturday night at 7:30 pm.
Oh well. Lessons learned. Either I have to actively recruit the youngs or I should just never have programming beyond RPG and board gaming and those sorts of things past the dinner hour. Which, actually, would have been fine.
Speaking of RPGs and such, I should go back and talk a bit more about the
Star Trek game. I have watched Jim Johnson
play Star Trek before because Modiphius has a YouTube channel where you can watch all sorts of things about their RPGs including interviews with
bcholmes . (Sidebar: we had initially wanted BC to come be a GoH, but traveling to the US was very reasonably out of the question. Jim was actually our second choice, but don't tell him.)
Jim was a good GM, I thought. I always push a bit for more than a little bit of roleplay, which I did here, as well. Not too much, though. I knew, of course, that a lot of people game at cons to try out new systems so I try not to push TOO hard for roleplay uber allis at one-shots at cons, because I understand that there are people at the table who are solely there
for the mechanics. However, I lucked out in that I came early enough to the game room that I had a chance to pick which character I wanted out of the pre-generated sheets. There was an Andorian chief of security that was the right kind of hothead for me and I think I was able to add a little flare to the game without being too disruptive.
The could-have-been a distaster distruption was to my left, as it turned out. We had a very young, very deep into the spectrum player who was still learning when it was okay to blurt out actions or thoughts. I will say to Jim's credit he handled this person (a high schooler) with grace and kindness. Meanwhile, it may have helped that I FULLY adopted this player, whom I will refer to by their character's name Lt. Hernandez. This wasn't a rescue to be clear. I
adored this young person. Yes, Hernadez struggled with volume control (but so do I when I'm excited) and, yes, their insistence in returning to some elements of their character over and over again could have been (and may have been) more than a little annoying to folks who wanted the game to continue at a pace. But, what ended up happening is that we consciously (as in me and Hernandez) chose to decide that in the world of the space utopia of
Star Trek, neurodiversity continued to exist and that, if this was a true utopia, things like ADHD would not only exist, they would be accomodated and cherished. The turning point happened when I, as player, announced that I'd like to spend the momentum to retroactively create a trait in which we had regular security check-ins with the USS Challenger. Hernandez joked that sometimes that character would be bad at responding because they were enthusiastically focused on sciencing. I noted that probably given that this seemed to be a character trait, probably even on the ship there was a Hernendez Protocol so that someone periodically checked-in with Hernandez to make sure she had eaten a food and drunk water. This then became a funny, fully accepted running joke with the crew. And Hernandez leaned into that aspect of role-playing much to their obvious pleasure.
I found the whole thing with Hernandez delightful.
I'm sure there were players at the table who would disagree with me. But, you know, when you're at a con, you get the players at the table. It's not cool to shun or ignore someone unless what their doing is a disruption more akin to the kind of harassment (sexual or bullying or like) where the GM should then really just tell them to leave the table, full stop.
And, you know, us problematic players need to stick together. I'm atypically problematic because I will push to do as much personal interaction as possible which people tend to see as a positive, but like my Andorian had a pastime of poetry and so at one point, in the shuttle craft, I had him randomly recite a poem I'd desperately scribbed into my notes. And I did so without comment. So, later, when a group of us decided to finish off this episode (which is what ST:A likes to call its sessions) one of the returning players was, like, was that in character or just.. you writing spontaneous poetry? I was like, "Oh, I was just so into character that I didn't remember to explain what the hell I was doing!" So, it totally came off like me randomly blurting out poetry, possibly just as a player??? Hilarious.
Anyway, the scenario was what it was and it's a preview of one of Modiphius's mission briefs so I won't say too much about the actual events since it would be a spoiler.
This got long, so I'll end it here.
